Privacy Notice

J T Blair’s Charity

1. Introduction

J T Blair’s Charity ("we", "us", "our") is committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, store, and protect your personal data when you apply for a grant or otherwise interact with us.

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

J T Blair’s Charity is a grant-giving charitable organisation supporting community groups, particularly those working with older people.

Contact details are available on our website or via the application submission email.

3. What Information We Collect

When you apply for a grant using our application form, we may collect:

Organisation & Contact Details

• Organisation name, address, and contact details
• Main contact name, role, telephone and email
• Charity number and governance information

Operational & Governance Information

• Constitution/governing document status
• Safeguarding policies and disclosures
• DBS status of volunteers
• Details of safeguarding concerns (if applicable)

Project & Funding Information

• Project description and outcomes
• Funding requested and project costs
• Other funding sources and applications
• Beneficiary statistics (e.g. number of older people supported)

Financial Information

• Income and expenditure
• Bank account details (account name, sort code, account number)

Supporting Documents

• Constitution
• Safeguarding policies
• Accounts and bank statements
• Quotes or cost estimates

Special Category Data

Some applications may include sensitive personal data (e.g. information about vulnerable individuals or safeguarding matters).

4. How We Collect Your Data

We collect personal data:

• When you download, complete and email your application form
• When you send supporting documentation by email
• Through follow-up communications during the assessment process

5. How We Use Your Information

We use your personal data to:

• Assess eligibility for grants
• Evaluate and make funding decisions
• Communicate with applicants
• Maintain records for governance, audit and reporting
• Monitor safeguarding and compliance
• Meet legal and regulatory obligations

6. Lawful Basis for Processing

We rely on the following lawful bases:

• Legitimate interests – to assess and administer grant applications fairly
• Legal obligation – for charity governance, safeguarding, and financial compliance
• Explicit consent – where sensitive (special category) data is provided

7. How We Store and Protect Your Data

We take appropriate security measures to protect your data.

Your data may be stored:

• In email systems used for receiving applications
• In secure digital files accessible only to authorised trustees
• In limited-access physical records (if used)

Important: As applications are submitted via email, applicants should be aware that email transmission carries some inherent security risks.

8. Data Sharing

We do not sell or rent your personal data.

We may share information with:

• Trustees involved in decision-making
• Grant Administrators
• Service providers supporting our website or administration
• Regulators or authorities where required by law

9. Data Retention

We retain application data only as long as necessary:

• Applications data is retained for audit and reporting purposes

10. International Transfers

We do not transfer your data outside the UK unless appropriate safeguards are in place.

11. Your Rights

You have rights under data protection law, including:

• Access to your personal data
• Correction of inaccurate data
• Erasure (where applicable)
• Restriction or objection to processing
• Withdrawal of consent (where applicable)

To exercise your rights, contact us via our website or application contact email.

12. Complaints

You can complain to the Information Commissioner’s Office (ICO): https://www.ico.org.uk

13. Updates

We may update this notice from time to time. Updates will be published on our website.

Last updated: 27th March 2026